Flexible Office Support for Tradies | The Admin Superstar
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Services

Affordable. Confidential. Flexible.

You didn't learn a trade so you could sit behind a desk.

Get back on the tools and doing the jobs you love by contracting out your office work today. 

Questions? Give me a call. 
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TRADES AND CONSTRUCTION
INDUSTRY SUPPORT

  • Insurance Reinstatement / Construction Admin

  • LBP Skills Register maintenance & management

  • Evaluate and consult on scopes, prepare and submit estimations/quotations

  • Identifying Project/Design Risk

  • Scope and plan detail identification

  • Construction methodology

  • Measure schedules of quantities for selected trade sections

  • Organize and manage the process of tendering for projects

  • Set up and send out client contracts

  • Plan/program work timelines

  • Create daily on site to-do list

  • Communicate and negotiate with trades, sub trades, contractors, engineers, council, loss adjusters and insurers

  • Obtain final certificates from trades, engineers and certifiers as needed for warranty & council compliance

  • Lodge application & follow through with council for final COC

  • Quality and safety​​ process

  • Building Act compliance

  • Leaky building remedial works

  • Substandard/non compliant reinstatement/construction

  • Data entry of all correspondence, specifications, plans, costings, invoices into a range of Estimating/Management Apps

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GENERAL
ADMIN SUPPORT

  • Email & diary management

  • Presentations & newsletters

  • Agendas & Minutes

  • Letters & Mail Outs

  • Typing/Data Entry

  • Document formatting & proof reading

  • Answering phone calls

  • Covering staff sick/annual leave

  • Organize and schedule meetings and appointments

  • Maintain contact lists

  • Create document templates

  • PDF conversion, splitting and merging

  • Create & manage spreadsheets

  • Create slides for presentations

  • Research new apps and software

  • Familiar with all aspects of Microsoft Word 365 Office Suite

  • Any other ad hoc work, just ask!

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Accounting

ACCOUNTS SUPPORT
AND BOOKKEEPING

Accounts Payable

  • Maintaining the billing system

  • Entering invoices into the accounts payable system correctly and accurately

  • Preparing batch payments / on-off payments to ensure payments are on time

  • Generating invoices and account statements

  • Producing monthly financial and management reports

  • Investigating and resolving any irregularities or enquiries

  • Keeping track of all payments, including payroll, purchase orders, invoices, statements etc

Accounts Receivable

  • Invoices raised and sent as soon as the job/project is complete

  • Weekly / fortnightly / monthly progress invoicing raised and sent accurately and on time

  • Addressing queries regarding invoices, investigating and resolving discrepancies

  • Keeping track of all accounts to identify outstanding debts, contacting and following up debtors for payment

Bank Reconciliations

  • Ensure correct bank accounts feed into your system and accounts are reconciled promptly

  • Credit card processing / reconciliation

Job Tracking

  • Track costs per job / project

  • Allocate & code correct costs to each job / project

  • Track revenue / expenses / profitability per job / project

Reporting

  • Monthly profit & loss statements & cashflow

  • Back costing & job profitability analysis

  • Margin / mark-up analysis

Karen looks after all of my email management, job bookings, diary management and invoicing for my busy cabinetmaking company. This lets me concentrate of being on the tools and getting work done.

With Karen taking care of all my admin, the only paperwork I need to do now is my daily H&S!  Super efficient and very trade-knowledgeable.

- PS CABINETRY -

GET IN TOUCH

021 625 522

karen@adminsuperstar.co.nz

facebook.com/TheAdminSuperstar

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